There are those who have been in the fleet have business for so long that managing a fleet has become so natural to them. If you were to stand by and watch them go about their business, you will be tempted to think it is a very easy business to manage. However, managing a fleet car service is not easy and takes a lot of experience to get it right. However, for those venturing into the business for the first time, the following advice can help make the difference between a successful endeavour and a failed one.
The right type of vehicles
When it comes to running a fleet, there are different possibilities for the type of vehicles to use. When choosing the vehicles to be part of the fleet, the main consideration should be the main reason why you want to run a fleet. You could run a fleet of vehicles that are used for transporting goods or for transporting people. Obviously the type of vehicle will vary based on what is to be transported. The implication for the one hoping to run such a business is that they should be able to source the required vehicles in such a way that the profitability of the business is not compromised.
Maintenance facility should be readily accessible
Those who run fleets already know that maintenance is a major factor to ensure success. The vehicles will have to be in good shape at all times to help ensure that the services offered by the business are considered reliable. Vehicle maintenance is something that should be taken seriously. Ideally, those who own or manage fleet should also have their own maintenance facility where their vehicles go for routine checks. However, even without a facility owned by the fleet company, arrangements should be made with local garages where the vehicles can go for maintenance. There should be different garages that can be used at any given point in time. Garages should be selected based on their location on the route followed by fleet vehicles. Apart from garages, they should be a mobile mechanic in Parramatta on standby on each route at any given point in time.
Those who have managed a fleet before will agree that one of the worst nightmares of any fleet manager is that of fuel management. If proper care is not taken, fuel can easily become a problem for the fleet. That is why putting measures in place to help make monitor the use of fuel is very important. To help with fuel management, vehicles should be installed with tracking devices that can be used to track down the route taken by drivers. Another way to monitor fuel use is to avoid the use of cash in buying fuel. Instead, fuel cards should be used. Fuel cards make it easy to track them consumption per vehicle and per driver. It is easy to get fuel cards for your fleet. All that is needed is to contact a fuel distribution company that runs such a scheme. There are many advantages to using fuel cards: it makes it easy to manage the fuel used by the fleet, it becomes easy to detect areas where waste occurs and creating fuel consumption report at the end of the month becomes easier.
Whether you run a fleet as part of an extended business or as a business on its own, the above three points can make a big difference between whether you succeed or fail. For most fleet managers, what may be important is to get the required business to keep the fleet working. While getting business for the fleet is important, ensuring that the vehicles are fit for purpose is even more important. Of what use will be any business you get if your vehicles are not in good shape for the job? Fleet managers should always ensure that they source the right vehicles and get maintenance facilities on standby that can be used as when needed. Then again ensuring proper fuel management cannot be over emphasised.